BuildPro Includes a Document Management System
Hyphen Solutions has added a comprehensive document management system to their product suite.
The new document management system provides the means for builders to centralize all construction related
documents within their organization and with their trade partners electronically thereby reducing the costly and time consuming
process of distributing them in hard copy format or purchasing a stand alone document management application.
The Hyphen Solutions Document Management system is embedded to both BuildPro and SupplyPro giving
all parties who need access to construction or builder documents in a single cost effective environment. More
specifically, the document management system provides the following features:
- Role based security to control who has access to documents
- Ability to make documents available to users at various levels through a
document folder structure including the following levels:
- Company
- Region
- Division
- Community
- Phase
- Job
- Ability to allow suppliers / trade partners to upload documents
- Ability to upload documents in a variety of formats including (but not limited to):
- Text files such as Microsoft Word Documents, Adobe PDF, and Rich Text Format (RTF)
files, and Microsoft Excel Documents
- Image files such as GIF, JPG and PNG graphics files
- Drawing files such as Autodesk(TM) DWF and TIFF files
- Hyperlinks to external information such as community plot plans on 3rd party web sites
- Version level control to insure that all parties have access to the latest version of all
documents while retaining a link to the previous version and all related history including who has read/accessed the document
- Complete document tracking including a full history of all versions of a document and who has accessed it
- Only “authorized” document and/or folder managers can update, edit, or delete documents or folders
- Folder managers may designate whether all or specific suppliers/trade partners can add or
access documents at various levels including restricting documents to selected trade partners
by name or to only the trade partners assigned to a job task
- The folder structure supports “recurring folders” at various levels. Thus when new entities
are created (i.e. divisions, communities, and jobs), new folders can be automatically added to
the system
Efficiency and Cost Reduction
- One of the primary benefits of Hyphen’s Document Management System is the reduction in cost
of distributing documents both internally and externally. Since documents are made available
online in both BuildPro and SupplyPro, they no longer have to be printed and distributed manually.
- When revisions are made to documents, again, no-one has to print the new version and ensure
that it is distributed. New versions are made available online with a link to previous versions
for review purposes.
- All parties (builders and trade partners) can easily see what new and updated documents have
been added to the system via the “New Documents List”.
Click on a thumbnail image to see a larger view
View / Manage Documents
the Hyphen Document Management gives you the flexibility to view documents at many different levels
using a folder structure similary to many other applications.
New Documents List
Easily see the latest documents that have been added to the system via the New Documents List.