The Hyphen Solutions Document Management system is embedded in both BuildPro and SupplyPro giving all parties who need access to builder documents in a single cost effective environment. More specifically, the document management system provides the following features:

• Role based security to control who has access to documents
• Ability to whether other suppliers may view documents you upload
• Ability to upload documents in a variety of formats including (but not limited to):
  • Text files such as Microsoft Word Documents, Adobe PDF, and Rich Text Format (RTF) files, and Microsoft Excel Documents, containing options or other vital information
  • Image files such as GIF, JPG and PNG graphics files
  • Drawing files such as CAD and TIFF files
  • Hyper links to external information such as community plot plans on 3rd party web sites
  • Compliance docs
• Version level control to insure that all parties have access to the latest version of all documents while retaining a link to previous version of a document
• Complete document tracking including a full history of all versions of a document and who has accessed it
• Only “authorized” document managers can update, edit, or delete documents

Efficiency and Cost Reduction

• One of the primary benefits of Hyphen’s Document Management System is the reduction in cost of distributing documents both internally and externally. Since documents are made available online in both BuildPro and SupplyPro, they no longer have to be printed and distributed manually.
• When revisions are made to documents, again, no-one has to print the new version and ensure that it is distributed. New versions are made available online with a link to previous versions for review purposes which improves communications.
• All parties (builders and trade partners) can easily see what new and updated documents have been added to the system via the “New Documents List” to avoid costly mistakes and delays.