Bid Groups are used for bid analysis purposes. They give the builder a way to look at multiple cost codes at one time. As an example, plumbing may have multiple cost codes tied to it for bid analysis purposes. The Purchasing Department personnel may then analyze and compare the bids for all of the plumbing cost codes at once rather than look at the bids one cost code at a time.

In the bid analysis section, BidConnect provides the ability to look at bid groups and then drill down to the cost codes (and even to the take-off items within a cost code) to more closely compare bidding information across bidders.

Subcontractors may also be tied to bid groups. Mapping a subcontractor to a bid group means that the supplier will be requested to submit bids for all cost code in the bid group.

To manage Bid Groups:

1. To deactivate a bid group, place a check mark in the check box for a bid group in the Deactivate column and click on the Update button.

2. To add a bid group, click on the Add Bid Group button.

1. Enter the Bid Group Code.

2. Enter the bid group Description.

3. Non-Bid Bid Group - Placing a check mark in the check box will designate the bid group as a non-bid bid group which is used for budget purposes only.

4. Select the Cost Code(s) to be mapped to the bid group.

   The cost codes multi-select list will only show the cost codes that have not already been mapped to a bid group. A cost code can only belong to one bid group.

5. Click on the Add Bid Group & Close Window button to save the new bid group. The new bid group appears in the master list of Bid Groups.

6. Click on the Cancel button to exit the Add Bid Group window without creating the new bid group.

3. To print the master list of bid groups, click on the Bid Group View Printable link.

Bid Group Columns

• Bid Group Code - Bid group code for the bid group.

• Description - Description of the bid group.

• If a bid group has been designated as a non-bid bid group, an icon will be displayed next to the bid group name (description).

• Cost Code(s) - Cost codes that have been mapped to the bid group.

• Edit - Clicking on the Edit link for a bid group will open a popup window to edit the description and cost codes for the bid group.

• Deactivate - To deactivate a bid group place a check mark in the check box for the bid group in the Deactivate column and click on the Update button.