A numeric value associated with a specific item used in construction. Most accounting software uses Account Codes to group expenditures. Account Codes are also known as Cost Codes and Chart of Accounts.
Accounting Sets are groups of cost or account codes. Templates have accounting sets associated with them. When a template is created, the accounting set associated with the \"copied from\" template is assigned to the newly created template. Accounting Sets must be set up initially by Hyphen Solutions.
A choice on the Job Actions page. It allows you to add a customized Memo task to a job schedule. Remember that a memo task is a \"schedule-only\" task. There is no purchase order associated with a memo task. Memo tasks are used like a purchase order task to send instructions to a particular vendor, but without a cost code or line item.
This field is considered \"adjusted\" because it shows the current end date for the job after any changes were made to the job schedule.
This is the date a job or task actually started. This could be different from the Scheduled Start Date. If the job schedule was recalculated due to other circumstances, this would cause the Adjusted Start Date to differ from the Scheduled Start Date.
A backoffice process that lets you create Accounts Payable vouchers for suppliers and subcontractors, eliminating the need to manually input invoices for specific direct construction suppliers and subcontractors. Auto Voucher lets vendors be paid immediately after a Construction Manager marks a task as complete in BuildPro, meaning that the supplier no longer has to send an invoice. and the vendor can be paid more quickly.
A situation where supplies or merchandise have been ordered but are not in stock at the supplier. Typically, materials will be sent to the jobsite as soon as they arrive from the manufacturer.
This is the initial end date from when the job was loaded.
A group of like records or transactions that are treated as a single unit during processing. For identification purposes, the system usually assigns each batch a unique identifier, known as a \"batch number.\"
A task or group of tasks submitted for processing that the system treats as a single unit during processing. Examples include printing reports and purging files. The computer performs these tasks with little or no user interaction.
A method by which the computer selects jobs from the job queue, processes them, and writes output to the out queue. Not to be confused with interactive processing.
The allowed expense amount for a particular task or job. The budget is specified by the Director of Construction and the Purchasing Department.
Views within BuildPro that allow you to view tasks weekly, monthly, or a 2-week view.
The minimum number of workdays required by a supplier or vendor to cancel shipment or delivery of merchandise to the jobsite.
A neighborhood of homes usually grouped by a range of price, square footage, etc.
Holidays that are not counted as work days on the BuildPro schedules.
A task that has been marked complete in BuildPro. A task is marked complete when the supplier has delivered the materials or completed the work.
The task within each rank that has the longest duration. No items in subsequent ranks can begin until the critical path task is completed.
In BuildPro, a Division is an entity that governs the construction of one or more communities. Example: Franklin Homes - Company Texas Division - Division Florida Division - Division
The numeric value in the Duration field represents the number of days for a task to be completed.
The electronic destination and intended final stop for any correspondence. This could be an email address or fax number. In BuildPro an e-destination may be user@company.com or 15551212@faxmail.com.
An electronic bill sent by a supplier in place of a paper copy.
The date upon which an address, item, transaction, or table becomes effective. Examples include the date a change in address becomes effective, or the date a tax rate becomes effective. In the address book system, effective dates allow you to track past and future addresses for suppliers and customers.
This is the date when a supplier's work is to be complete.
Extra Purchase Order. A non-budgeted expense incurred when building a house. These usually require approval.
The fax or email address of the EPO approver for a job or community. When an EPO is created in BuildPro, a notification is sent to the designated approver in the office. EPOs are not sent to the supplier until approved by a Job Administrator.
A fax that was not able to be delivered. BuildPro tries 8 times within a 2 hour time period to send the fax. If it cannot be completed in that time a failed fax notification
A function within the BuildPro Manager tab where company holidays are added to BuildPro. Once these dates are in the application, the job schedule considers these dates when calculating the end date for a job.
The builder has already started the task and submitted an order notification to the supplier.
In BuildPro, industry codes are used to represent different types of industries used in building a home, such as Plumbing, Roofing, Electrical, etc. These codes are assigned to tasks and suppliers and used in creating the selection list of suppliers for TBD tasks.
Any task that requires a purchase order must have labor or materials attached to them. These items will be sent to the supplier when you send the purchase order.
A fast way to access your job schedule in BuildPro. JME allows you to change start dates, adjust durations, mark tasks complete, skip tasks, reschedule tasks, or submit POs for multiple PO tasks at once for one particular job.
A job represents an individual house or unit. You copy schedule information from a template to create a job.
A tab in BuildPro. It contains various functions that a BuildPro administrator would use, including adding subdivisions and adding users to jobs.
The process in which BuildPro users get their schedules caught up to reflect their real-world progress. This is typically done before a company or division starts using BuildPro.
Notes that are added into BuildPro which are pertinent to the job. These are internal notes that are not seen by the supplier.
This shows the current status of the job. Possible selections are: Active, Cancelled, Complete, or Inventory. This field is not to be confused with Task Status.
Lead Time is the number of days notice given to a supplier before a task is supposed to start. If a task is to start on 10-24 and the lead time is 3, then the lead date would be 10-21.
A task lets you send an informational note to your supplier through BuildPro. The memo could refer to a task that needs some additional action before the task can be completed.
Tasks in BuildPro can be flagged as Milestones to show important dates for certain reports.
Enhancements to the BuildPro system are sometimes added as modules so the individual BuildPro customer can elect to use the enhancement or not by flagging the module on or off.
Measurement Purchase Order (or variable purchase orders) are based on the measurement provided at the time ordered. Quantity is entered after the job is completed by the sub-contractor.
Number of days to adjust the start date of the task, negative numbers will adjust back in time and positive numbers will adjust forward in time.
These are the variations, available to the homebuyer, from the standard materials used by the builder. Example: Ordering a marble bathtub instead of a ceramic tile tub.
Order Alerts notify you of some type of feedback from your supplier regarding your tasks. Alerts happen in these 5 scenarios: 1. Rescheduled Date by Supplier 2. Completed Task by Supplier 3. Unread Notes from Supplier 4. Declined Order by Supplier 5. Failed Notification to Supplier
Order history allows you to view an order list by status, supplier, job, order number or order date.
This is often a smaller section or division of a company that is responsible for building in a localized area. This area can generally be as small as a neighborhood or as large as a state.
Pause and hold are methods of delaying the BuildPro schedule without penalizing the construction manager. Schedules can have pause days inserted or the job can be placed on hold status.
This is a feature set up by your administrator to allow you to use the same BuildPro functions on your PDA as you have on your computer.
The Permit field shows the number issued to the building permit for this job.
This column appears on the Job List. The information shows the plan (or template name), the elevation and swing for the job listed.
This is a name to help you identify the plan. The name itself is not passed on to the individual job.
This is a corresponding number to the plan name.
The plan translation table in BuildPro is used in integrated clients. It lets BuildPro know which template to use when a certain plan is imported from the client's back office system.
Refers to the specific template created for a unique floor plan. It includes materials list and takeoffs to determine the amount of material needed for each stage of construction.
Located on the left navigational pane of the Home Tab in BuildPro. Your Profile allows the user to update all of his/her information such as password, phone, fax, email and address.
As the schedule changes, the end date moves. This becomes the projected end date.
This shows the date the customer was promised that the job would be ready.
Also known as a PO. This task places an order for a product or service. The product or order information should already be listed on the task.
Displays the priority of a single task. A rank is assigned to each task to establish the order in which it is scheduled within a single stage. This establishes a start to finish relationship between tasks. The next scheduled task cannot begin until the previous task is complete. Note: There can be multiple tasks of the same rank in the same stage if you want them to start simultaneously.
This task prompts you do to something on the job, such as place a phone call. This task does not submit an order and there is no product or service information attached to it.
A tab in BuildPro. A collection of information from BuildPro that is presented in view-only mode and is formatted for printing. Some information that is presented in report format is also available for downloading from this section. Report categories include Schedule Reports, Contact Information, Financial Reports, and Activity Reports.
The ability through BuildPro to change the start date of a previously submitted task and resend an updated notification to the trade partner.
Task that is listed on the schedule but no action has been taken.
The level of access a user has within BuildPro. Security Roles control the areas within the application that a user can see.
Determines how tasks of equal rank are displayed on the schedule. Tasks with a lower sequence number are displayed before tasks with a higher sequence number. Example: Windows and Exterior Doors are ranked equally, but windows should appear first in the task list since generally they are begun before the exterior doors.
A task that was not done or did not apply. Templates have tasks not needed to build a specific house, yet they remain on the schedule. These tasks can be skipped. This is typically used during the job catch up process.
A Stage is a way of grouping tasks in order that they need to be completed.
The Start Date reflects the actual date that the job was started.
A term used to denote a grouping of homes. Sometimes called Community or Neighborhood.
The highest security role available within BuildPro. The System Admin sees all tabs and information in BuildPro. Every company and each division within the company must have a system administrator.
A single activity in the building process. A task can be materials delivered, labor, or just a reminder for the builder.
The Task Status reflects the condition of a task at any time. The status changes as the task is scheduled, until it is completed. Current task statuses are: Cancelled, Complete, In Progress, Scheduled or Skipped.
Because there are several types of BuildPro activities that can be done during the construction process, we assign a task type to every task in the job schedule. The types of tasks used in BuildPro include Purchase Orders (PO), Measurement POs (A), Reminders (R), and Memos (M).
TBD Suppliers are set up and used to start a job and to assign a commitment (a purchase order) when the actual vendor has not yet been selected. After the Construction Manager selects the supplier through BuildPro, the purchase order is updated in the backoffice system with the correct vendor and pricing information.
To Be Determined tasks. These are tasks in which BuildPro users assign suppliers to an order right before it is sent.
A standardized guide to how a company builds a home to completion. It will list all the basic tasks, within stages, covering the home building process for a particular company. BuildPro uses Company and Organizational Templates
Use the \"To Do List\" to view the tasks that you need to work today, according to your schedule. Tasks appear in the To Do List based on lead date of the task. If you use the To Do List daily to manage your jobs, you should never miss a lead date to order a task.
Any person that has access to the BuildPro system for any reason. This term is frequently used to identify the access code of the person using the BuildPro system. Several people can share a user ID for access purposes. However, IDs access the same level of information no matter which person is using it. To access another level of service, a new user ID with a different security role must be completed.
A file of information which identifies the user to the BuildPro system. This file is used to validate the user's authority within the system.