Catalog Management

Department Detail -- Adding Departments

The Department Detail page allows you to add new departments and/or subsidiary departments to your SupplyPro catalog.

We recommend you determine your company catalog department structure and hierarchy before creating any departments or setting up your catalog. For assistance, please contact your Hyphen Solutions Account Manager or Customer Care Representative.

To add new departments:

From the Catalog tab, select Department List.
To add departments choose from the following:

To add a top level department, click the Add a New Top Level Department link at the bottom of the page.
To add a subsidiary level department, browse your department hierarchy to locate the department to which you wish to add the subsidiary and click the Add Child link.

From the Department Detail page, type the department number in the Dept Number field.

The department number can be any number used to identify the department, up to 15 characters. Two departments cannot have the same department number.
In the Dept Name field, type the department name.

Keep in mind that subsidiary departments in various categories could have similar names and take measures to distinguish appropriately.
In the Description field, type the department description (optional, but recommended).
From the Parent Dept list, choose the department's parent department.

If this is a top level department, choose Top Level Department at the top of the Parent Dept list.

If this is a subsidiary level department, the department from which you clicked the Add Child link automatically displays in the Parent Dept list. Change if needed.

Select Product Enabled if you are adding a lowest level department (i.e. the level at which you wish to add catalog items).

Once you select Product Enabled and add the department record, you cannot reverse this setting.
To adjust the department's active status, select or clear the Active field.

Unless a department is active, you cannot search the product catalog using the department name.
Click the Add Department button.
Click the Return to Department List page link to return to the comprehensive department list.

Once departments are created, you can begin to add catalog items. See the Supplier Catalog topic for details on manually adding items to the catalog. See the Import Specifications page in SupplyPro for details on creating an import file for your catalog.
To access the Supplier Catalog page, click the View Product Catalog link at the bottom of the page.

Departments can also be created from a spreadsheet via import. See the Import Specifications page in SupplyPro for details and contact your Hyphen Solutions Account Manager or Customer Service Representative for assistance.