Inspections
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The Inspections tab allows users with the correct security to access one or more of the following tools:
To navigate in Inspections, Hyphen recommends that you do NOT use the Internet Explorer Back button. If you try to use the Back and Forward buttons, this can cause Internet Explorer to display your data incorrectly. Instead, the Inspections tool gives you three main ways to navigate through the program:
Inspections Home Page Links - Click the Inspections tab in BuildPro to open the Inspections home page. The Inspections home page displays action buttons for the different functions of PunchList, Milestone Inspection, and Final Inspection. (Only users with the correct security can view and access each section) Click on an action button to open that section of the tool. To get back to the Inspections home page, click on the Inspections tab from any page in BuildPro.
Breadcrumb Links - Breadcrumbs are links across the top of the page that show the trail of pages you visited to get to the current page. Breadcrumbs can help you keep track of your location in the program, and you can click on one of the links to easily jump back to previous pages. For example, if you go the Inspections home page and click the View PunchList button, the Select Trade page opens. You select from filters, then generate the punchlist, which opens the Generate PunchList page. The breadcrumbs at the top of the page show you your trail through the program: Inspections > Select Trade
Click the Select Trade breadcrumb link to go back to the Select Trade page and change your punchlist filters. Or, click the Inspections breadcrumb link to jump back directly to the Inspections home page.
Left Nav Bar (not in Defect Mgmt.) - Left Nav Bar stands for Left Navigation Bar--it’s the blue bar on the left side of the page. You can see the Left Nav Bar on almost all other pages in BuildPro. Click a link on the Left Nav Bar to jump directly to that page. (The links on the Left Nav Bar change, depending on the section of BuildPro that you are in.)
The PunchList tool is a defect capturing and reporting solution that works in conjunction with BuildPro. The PunchList tool consists of two main parts: Knowledge Base (K.B.) and PunchList. The K.B. is the database that holds all the defect information that the construction manager can use to enter a defect. Use the PunchList to create defect entries, submit notifications to trade partners, and perform analytical reporting. The PunchList tool includes the:
The PunchList tool requires one module and at least one PunchList role. These control access to the Inspections tab in BuildPro and access to the different parts of PunchList: K.B. and Defect Management. To use the K.B., a user must have the Inspections - PunchList module turned on and be assigned the Inspections - K.B. Management role function. To use the Defect Management, a user must have the Inspections - PunchList module turned on and be assigned the Inspections - Defect Management role function.
PunchList Module:
Inspections - PunchList
PunchList Role Functions:
Inspections - K.B. Management: View, Add, Change
PunchList - Defect Management: View, Add, Change
The PunchList reports give an overall picture of what is happening as far as defects.
Defect Status by Home - Report details defects (open and completed items) captured by Home. Option should be given to list all homes, or only one Home within a Community.
Defect Status by Supplier - Report details defects (open and completed items) captured by Trade Partner. Option should be given to list all homes in all Communities, or homes in one community.
Open Items by Home - Report details all open items, sorted by room, within a specific home. Option should be given to list all homes, or only those assigned to a specific user.
Open Items by Superintendent - Report details all open items, sorted by Superintendent, across Communities. Option should be given to list all homes in all Communities, or homes in one community.
Open Items by Supplier - Report details all open items, sorted by Trade Partner, across Communities. Option should be given to list all homes in all Communities, or homes in one community.
Supplier Work Authorization - Notification to trade partner of defects found and reported in PunchList tool. Authorization should be grouped by Trade and sorted by Community and Home. Items should be captured and stored thorough out the day, and batched at the end of the day as one group.
The Milestone Inspection tool allows users to inspect a predetermined list of items at key milestones of the home-building process. This inspection process helps ensure conformance to defined building methods and quality standards. Construction managers use this process to review the work of suppliers and to identify defects or non-conformities.
The Milestone tool includes the following functionality:
The Milestone Inspection tool requires one module and at least one Milestone role. These control access to the Inspections tab in BuildPro and access to the different parts of Milestone. To use the Milestone tool, a user must have the Inspections - Milestone module turned on and be assigned one of the three roles.
Milestone Module:
Inspections - Milestone
Milestone Role Functions:
Milestone Inspection - Admin
Perform Inspection: View
Assign Inspection: View, Update
Create/Manage Inspection Sheets: View, Update
Inspection Setup: View, Update (Corporate-level users only)
Milestone Inspection - Inspector
Perform Inspection: View, Update
Assign Inspection: View
Milestone Inspection - Approver
Perform Inspection: View, Update
Milestone Inspection - View Only
Perform Inspection: View
Assign Inspection: View
The Milestone reports give an overall picture of what is happening as far as defects.
Defect Status by Home - Report details defects (open and completed items) captured by Home. Option should be given to list all homes, or only one Home within a Community.
Defect Status by Supplier - Report details defects (open and completed items) captured by Trade Partner. Option should be given to list all homes in all Communities, or homes in one community.
Open Items by Home - Report details all open items, sorted by room, within a specific home. Option should be given to list all homes, or only those assigned to a specific user.
Open Items by Superintendent - Report details all open items, sorted by Superintendent, across Communities. Option should be given to list all homes in all Communities, or homes in one community.
Open Items by Supplier - Report details all open items, sorted by Trade Partner, across Communities. Option should be given to list all homes in all Communities, or homes in one community.
SWIM (Storm Water Inspections Management) is an application within BuildPro that allows Companies
to manage their day-to-day SWPPP (Storm Water Pollution Prevention Plan) activities. The
Key features of the application allow users the ability to:
Perform field inspections at pre-defined intervals (daily, weekly, monthly, etc.)
Log corrective actions and transmit them to BMPM (Best Management Practice Maintainer) partners for resolution
Monitor the number of outstanding corrective actions and their status
Define Inspection-based approval work flows
Report the total number of corrective actions by site
Adhere to EPA reporting guidelines
The SWIM tool includes the following functionality:
The SWIM tool requires one module and at least one SWIM role. This controls access to the SWIM
tab in BuildPro and access to the different parts of SWIM. To perform an inspection, a user must
have the SWIM module turned on and be assigned the role SWIM - Inspector Admin or SWIM -
Inspector. To create inspection questions in Inspection Setup, a user must have the SWIM module
turned on and be assigned the role SWIM - Inspector Admin.
SWIM Module
SWIM
SWIM Roles:
SWIM - Inspector Admin
Perform Inspection: View
Assign Inspection: View, Update
Create/Manage Inspection Sheets: View, Update
Inspection Setup: View, Update (Corporate-level users only)
SWIM - Inspector
Perform Inspection: Add, View, Update
SWIM - Defect Manager
Manage Corrective Actions: Add, View, Update
SWIM - Approver - Level(s) 1, 2, 3
Approve Inspections: View, Update
SWIM - Site Management
Manage Sites: Add, View, Update
Manage CGP records: Add, View, Update
Corrective Actions by Site - Report details Corrective Actions (open and completed items) captured by Site. Option should be given to list all homes, or only one Home within a Community.
Division Wide Summary Report - Report details SWIM activities by Consent Decree, Reporting Period and Division
Project List - Report details Project List by Region and Division
Site List - Report details Site list by Region and Division
SWIM National Compliance
Summary Report
The Final Inspection tool allows users to perform room inspections and complete pre- and post-inspection questionnaires for the final inspection. This inspection process helps ensure conformance to defined building methods and quality standards.
The Final Inspection tool includes the following functionality:
The Final Inspection tool requires one module and at least one Final Inspection role. These control access to the Inspections tab in BuildPro and access to the different parts of Final Inspection. To use the Final Inspections tool, a user must have the Inspections - Final Inspection module turned on and be assigned one of the three roles.
Final Inspection Module:
Inspections - Final Inspection
Final Inspection Role Functions:
Final Inspection - Admin
Perform & Search Inspections: View, Update
Assign Inspections: View, Update
Create/Manage Inspection Sheets: View, Update
Inspection Setup: View, Update
Knowledge Base (K.B.): View, Update
Final Inspection - Inspector
Perform & Search Inspections: View, Update
Final Inspection - Approver
Perform Inspection: View, Update
Final Inspection - CM
Perform & Search Inspections: View, Update (Defects only)